Why would you join an Online Club?

Lessons Learned – two years on …

Online Clubs first emerged in March 2016 and since then we have seen a total of 19 clubs chartered. We have a few community clubs, a sprinkling of corporate clubs and a group of advanced clubs – all meeting 100% online with their members on a regular basis. There are substantial numbers of Toastmasters involved with Online Clubs; either as visitors, guests, members and leaders.

This was the description of 100% online clubs from WHQ in 2016!

online-toastmaster-clubs-presentation-31115-14-638

How many Online Clubs have chartered since then?

Here is the latest from the Dashboards at Toastmasters.org. Imagine my surprise when I noted another new club just chartered on May 24, 2018 – DJ & MC Toastmasters. The count is now 19 chartered clubs with an overall membership of 1,017 Toastmasters.

http://dashboards.toastmasters.org/district.aspx?id=U&hideclub=1

Noted in the details above are those Online Clubs who have succeeded in reaching Distinguished Club, Select Distinguished Club, and Presidents Distinguished club status. Congratulations to all.

There are several Prospective Online Clubs still waiting in the wings – striving to reach charter membership requirements. Three of these are very close to becoming chartered: Ablaze Online, Diversity Toastmasters Online and Witty Birds Online.

Of course there may be others entering the Online Club environment and we hope to hear from their leaders soon.

Where can I find current Online Club details?

Here is the line up of clubs currently displayed at Find-A-Club, with their meeting times, specialties and prerequisites.  Visit Toastmasters.org and select the Find-a-Club icon. Then select Find Online Clubs.

Note: this does not include all chartered clubs at this stage – display still to be updated by TI.

online clubs list 2018

Critical Questions from Leaders building Online Clubs?

Leaders who are contemplating the establishment of an Online Club will benefit from considering this set of critical questions that others have asked themselves:

  • Who to build the club for
  • What time zone will be the basis for meetings
  • How to choose effective web conferencing tools
  • How to define meeting styles
  • What promotional tools to use for recruitment
  • Which club management tools to choose
  • Which websites to use for ease of access
  • What skills are required of online executive teams
  • What types of meeting roles are required
  • How to maximise success by collaborating among online clubs
  • How to do what seems impossible

Biggest joys for me, from being part of the Online Clubs development for two years, include:

  • the benefits of attending Toastmasters from computer or mobile device wherever I may be
  • watching and supporting those who have stepped up to create new online clubs
  • bringing new perspectives to my Toastmasters journey as I follow their lead
  • seeing what can be achieved online – going beyond perceived barriers

I was invited to be part of a radio interview recently, to explain the rise of popularity of Online Clubs and to talk about the benefits of belonging to online clubs, the differences of experiencing Online Toastmaster meeting and the challenges of support for online clubs. The radio station was Coast.FM situated in Adelaide, South Australia. I was happy to report on the benefits of belonging; the differences at online meetings and the challenges experienced.

Benefits of belonging to Online Clubs

Toastmasters who are already embracing online club membership will tell you that the experiences have helped them to develop their skills to another level among an international audience.

  • Attendance online is easier – no travel required, no need to leave the home in bad weather, no restrictions for differently abled people
  • Performing meeting roles at an online club is challenging – builds networks, builds skills for screen presence, builds confidence in presenting for webinars and online meetings
  • Being a member of an online club – stretches your personal learning network, enables immersion in wider cultural environments, and provides greater connectivity between meetings

Note: For me, I really like how the communications between members of Online Clubs between meetings, generates another method of ‘connection’ with fellow club members. It far exceeds the amount of communication between my fellow land-based club members. It has increased my Personal Learning Networks and enabled a huge growth of experience and confidence.

Differences at an Online Meeting

Best way to find out about what is differeent at an online club meeting, is to visit an Online Club in a time zone that suits you and experience them for yourself. These are some of the typical differences you will notice immediately:

  • You are seen and heard in small video windows within the meeting software and you become more focussed on the speakers – up close and personal.
  • Mostly you will be seated and displaying head and shoulders only.
  • Your background becomes a focal point and one to pay attention to improving to avoid distractions.
  • Meetings will usually begin with some networking that everyone can share, and there is need for an interval or a break time to chat with others.
  • Different roles are required to help with initial networking and tech checks, providing feedback on screen presence and keeping track of the chat texting.
  • The Toastmaster is the host and has control over the muting and unmuting of microphones.
  • Everyone has equal opportunity to share screens for display of websites or presentation sides.
  • The Timer needs to be innovative with timing devices and to provide audible sounds when required.

Note: For me, I find increased value in performing my meeting roles in online clubs as it enables my innovation to shine with a brighter light.

Challenges for Online Clubs

Currently all Online Clubs are categorised as Undistricted – with no supportive structure for Program Quality and Club Growth. There are no Area Directors, Division or District Directors keeping everything on track. There are no official Area Contests or the ability to proceed to District contests except through the Video Tape Contest. There are no District level Publicity Managers or Finance Managers – each online club manages their own publicity and finances. We are working on that support by encouraging leaders and members from all online clubs to join the Facebook group – Online Alliance.

One major challenge has been the need for inter club leadership training that will provide greater networking between executive teams from a variety of online clubs. The training that is provided is scheduled from within the club. Online clubs are exempt from earning DCP points for training unless the executives can attend training in their land based districts. We are discussing the potentials for online training at this Facebook group – Online Training for Toastmasters.

Recognition among the Toastmasters community as clubs of equal value is still an ongoing challenge – there are still many Toastmasters who are not in favour of Online Clubs membership. On the other hand there are still many Toastmasters who are not yet aware of online club membership. We are working towards correcting that perspective by encouraging Toastmasters to visit the very active Facebook group – Online Toastmasters Resources.

Note: For me these are the challenges that provide the ‘spur’ for greater innovation as we create solutions to these issues.

Recent benefits from Online Club Meetings?

A recent project for me was to talk about the experiences of being in an Online Club, during an interview on the radio. This fitted ideally into my Pathways projects planning and I accepted eagerly. The process and preparation for this event was all contained in one email from the presenter.

These were the questions that I answered at that radio interview, hosted at Coast.FM, Close Encounters of the Community Kind on May 14:

  • Tell us about the online clubs
  • How did online clubs begin?
  • Why did they begin? 
  • Were online clubs accepted by Toastmasters International immediately?
  • What process occurred before acceptance of these virtual clubs?
  • What benefits have you seen of virtual clubs?
  • Are there any other places in Toastmasters where technology is being used to close the gap? 

I was able to relay that information to the Coast.FM listeners and to cement my own convictions about the real benefits of Online Clubs.

My next step was to schedule a speech, for delivery at an Online Club; to explore the benefits of promoting Online Clubs in different media. A bit like an interview about an interview.

I wanted to complete the Elective project from my Strategic Relationships Path and put another spin on this by choosing to deliver the speech as an interviewee at one of my online clubs, Ablaze Online.

This is how I structured  a set of questions for my interviewer:

  • Q.1 What attracted you to a radio interview about Online Toastmasters?
  • Q.2 How did you get involved with a Radio Interview recently?
  • Q.3 What advice were you given prior to the interview?
  • Q.4 What were the benefits of online clubs you promoted to the audience?
  • Q.5 What advice would you give for other Toastmasters who wish to promote online clubs on radio?

This project gave tons of scope for exploring radio interviews and those for the small screen. I did feel challenged, both in preparing for the radio interview and the questions from the Toastmaster at the online meeting. The thing that helped me the most was being able to structure my speech around a set of questions and to provide an authentic, off the cuff style, rather than a ‘canned’ speech.

This activity did pose some challenges for my Evaluator – it was new and different – however, I am pleased to say that the feedback was encouraging and uplifting.

Addendum
Pathways has provided me with a renewed focus on participating in my online club meetings and a way of exploring new and challenging projects. It has made me think more deeply about the processes involved in:

  • choosing and Electives
  • completing the Project
  • scheduling the Speech
  • preparing the Evaluator
  • embedding the Feedback
  • repeating at another time at another club with a greater understanding of how to inspire.

 

 

 

Voluntary Champions

  • Have you been challenged in your Toastmaster journey recently?
  • Did you ride the roller coaster of DOUBT? Doubt that you could RISE to the challenge?

roller coaster

International Pathways Guides Team Building

My recent challenge, as a leader among fellow International Toastmasters, was to build a collaborative team of voluntary champions. Their mission (should they choose to accept) was to support a selection of clubs from District U as they prepared for Pathways roll out scheduled for May 15. Each would perform similar duties to other Pathways Guides and Ambassadors who have been supporting clubs within their own districts.

The BIG DIFFERENCE was that everything would need to be done online – they would be expected to visit club meetings and provide support session virtually!

This seemed like a mission impossible – and I was filled with doubt – doubt that I could become a leader for this massive project involving over 160 clubs and doubt that we could recruit the required number of voluntary champions in time. I was on a roller coaster ride – reaching the top of one learning curve and then plunging into yet another learning curve. Imagine what sights you can see at the top of a roller coaster track filling you with awe and wonder, and then imagine that sudden drop with your heart in your mouth and your stomach contents doing flip flops, as you cascade down to the bottom of the next roller coaster track.

It was like that at the beginning of this ambitious High Performance Leadership project.

As soon as the ‘call to action’ was sent by George Marshall, I was jumping straight in, ready to ‘make a difference’. (Luckily there was nothing scary involved such as ‘this message will self-destruct in 30 seconds)!

I could see a perfect opportunity for the skilled online toastmasters in my Network. I could see them ‘at the top of their leadership journeys’ gaining the experiences and feeling the excitement of leading outside their comfort zone. The vision was enticing and I took the challenge to team up with George Marshall in D57 and recruit a Steering Committee. Momentum expanded in January this year and after meeting with our chosen Steering Committee, Michelle Alba-Lim and Mark Snow in February, we had high hopes for our success!

The four core values in Toastmasters enabled us to work toward fulfilling our mission.  Respect, Integrity, Service and Excellence are the core values of Toastmasters.

RespectIn Toastmasters we Respect each other – I had enormous respect for the talents and principles of my wide community of online Toastmasters. All we had to do was reach out and invite them to volunteer their time! Add to this growing networks of Pathways Guides with whom we had connected in our own communities online and we realized that we had a huge pool of voluntary champions from which to recruit. Our February task to find 32 talented online Pathways Guides. (We built in a fail safe clause for this part of the roller coaster ride – we needed 28 – and we knew that we may lose some.)

integrityIn Toastmasters we have Integrity. We do what we say we will do. That knowledge gave us the confidence to expect eager responses from our ‘expressions of interest’ to participate in the project. So many of our voluntary champions stepped up eagerly – they were eager to make a difference. (I had originally thought I would be ‘steering’ not ‘guiding’ then I needed to increase my own integrity – I stepped up as a Guide too. I needed to experience the same as other OPGs in order to support them effectively.)

Iservicen Toastmasters, we are here to give service to other members. Leadership is about how many people we can serve not how many people serve us. This core value was an ideal framework for such an ambitious project – an opportunity to demonstrate that it is all about how many lives benefit from the service we give. Toastmasters from Kenya to Karachi; from Rwanda to Russia; from Chile to Costa Rica; from Mauritius to Morocco and from Serbia to Slovenia – are showing gracious acceptance of our offers of support.

excellenceToastmasters thrive for excellence! We give each other constructive feedback so we can be the best we can be. This project has provided further opportunities to support each other in a cooperative learning environment. I am so impressed with the way in which small teams have banded together to present Pathways Experience in different languages (French and Spanish translators have been in high demand). We have experienced a range of challenges, moving us outside our comfort zones. Some clubs are needing extra help for the process of reinstatement – others are brand new chartered clubs that need help in club management.

Personal challenges for me have included the assignment of clubs to the Online Pathways Guides based on:

  • time zone compatibility
  • language needs
  • balance of clubs per guide

This process took me on another roller coaster – juggling the various components to find a workable mix. Some of these assignments were turned on their head when our team membership reduced (due to ill health or conflict of interests). Reassignment requests were always met with enthusiastic agreement – even when this meant that one or two Online Pathways Guides had up to 8 clubs to serve.

This wonderful team of Online Pathways Guides has risen to every challenge – they are awesome Voluntary Champions.

I recommend close attention to details of our core values when you are challenged with a large international team leadership project. Use Respect, Integrity, Service and Excellence as your framework to build your team of Voluntary Champions.

Prepare to be amazed!

Reference: RISE – the Toastmasters International Values 

Acknowledgement and Thanks to the Online Pathways Guides – you are AMAZING!

Blue Team Green Team Orange Team Yellow Team
George Marshall Michelle Alba-Lim Carole McCulloch Mark Snow
Ashwani Kumar Sinha Brian Dodd Fabiola Cleofa Adrian Watts
Cate Arnold Jing Humphreys Krishn Ramchurn Julie Kertesz
Ellen Arthur John Todorovic Mark Worthy Mufid Mustafa
Kannan Shankara Maria Martinez Matthew Kleinosky Narayanan Doraswamy
Marci Antion Marian Gramlich Samir Malak Scott Johnston
  Mathilde Fischer Wendy Upasena Valerie Pedvin
  Zaldy Co Magda Van Rooyen

Chapter 8: The Hunt for Zoom Gold

The path to the Palace of Zoom is paved with gold; the golden icons of desire. The people of my kingdoms are beginning to make this mysterious journey to a place they’ve never been before. They are seeking enlightenment and must find the golden icons to turn on the light. Come with them on their journey – their hunt for Zoom Gold.

Stepping Offworld!

There is fear and trepidation as you step off your familiar grounded world in Outland and venture into the strange places of the unknown. Time is needed for your confidence to grow. Adding a common goal for you all, will provide the fun element!

Here’s the plan! Harvest the golden icons as you navigate the path to Zoom Gate!

  1. Travel to my Learning about Zoom page and locate the videos and tutorials to find the icons that will help you in reaching, testing and participating in Zoom sessions.
  2. Travel to my Virtual Support Sessions page and locate the slides and recordings of the virtual support session already completed.Bring your findings to the next VSS and share their impact on your preparedness.
  3. Travel to the next Virtual Support Session and participate in a new experience of support training, education and networking online.
  4. Now try some Cloud hopping and participate in other events; for instance the online Toastmasters Events from D91, and other special Pathways focused online events in your own district. If you are not yet using social media to expand your knowledge base, try adding your District Facebook group to your frequently visited places online. Events in Facebook provide a simple to use RSVP option and reminders are built in.
  5. Expand your knowledge base, and keep current with the ‘latest’ developments in the realm of educational technology. One solution is ‘webinars’. These online seminars are time efficient, relevant, inexpensive [often free] and cutting edge [for the most part].

Continue as a Cloud Warrior!

Now that you have prepared yourself and your computer device; updated your schedule and you have participated in a Zoom session; settle in for the next two months as we explore the wonders of Base Camp and listen to the wisdom of the crowd,  through virtual support sessions in my Zoom room.

Experience Toastmaster style learning workshops online. Let’s ramp this up a little and bring in the wisdom of this crowd – your wisdom and your experiences would be valued as ‘guest segments’ in my VSS.

Here’s an opportunity for you to contribute as a speaker, facilitator or impromptu speaker in a workshop designed for maximum interaction. What’s your specialty in Pathways; what new resources and ideas would you like to share with others in the workshop?

Take another huge leap of faith and consider Zoom workshops for your club training and executive meetings!

Do you want more information on setting up Zoom for yourself; how to run an online meeting in Zoom; and how to visit other clubs virtually in Zoom?

  1. Challenge yourself now and consider how you could use Zoom to conduct your club’s educationals and other training on special days in the month, eg 5th Tuesdays etc. This strategy might just save time and space in your busy meeting agendas.
  2. Challenge yourself again and consider how you could use Zoom to conduct your club’s executive meetings instead of travelling to a venue on a dark night on country roads. Certainly an appealing option in the cold winter months in Outland.
  3. Challenge for the fearless explorers now hooked on Zoom, consider visiting an online Toastmasters club meeting in Zoom. Participate in an online meeting of one of the 17 Online Clubs, and use your new skills as an onliner.

View one of more of these posts elsewhere in this blog:

Select and trial online meeting spaces

Facilitating an online meeting

Zooming into online club meetings

My Journey as a Pathways Guide continues now in Outland where things are beginning to return to normal! Or are they?

Call to Action!

If you have enjoyed the 8 chapters in the Voyage of a Pathways Guide please leave a comment – a short testimonial on what engaged you and what helped prepare you for your journey as a Pathways Guide?

This was an experiment in ‘Writing a Compelling Blog’ – an Elective from Pathways. Your contributions (as comments) will be helpful in presenting a short speech about my experiences in the process.

Segue to Chapter 9: Pearls of Guidance

 

 

 

 

 

Pathways Virtual Support Sessions 2018

The Virtual Support Sessions for Base Camp Manager and other interested Toastmasters will continue into 2018. Events are scheduled in the Area 29 Facebook Group – you can RSVP there or send me an email to let me know you’ll be attending.

My brief is to provide a further 10 online webinars during January to March.

Welcome aboard BCMs from :

Albury Wodonga Toastmasters
Bendigo Toastmasters
Indigo Speakers
Wangaratta Toastmasters
Griffith Toastmasters
Thurgoona Toastmasters
Wagga Wagga Toastmasters
Tumut Toastmasters
DSTO Melbourne Toastmasters
Ford Australia Club
Brimbank Toastmasters
Hume Toastmasters Club
Caterpillar of Australia
Essendon Toastmasters Club
North Melbourne
Moonee Ponds Toastmasters Club
Tuesday Chatters

Base Camp Managers of my assigned clubs are welcome to request other sessions to suit their availability during these months. These can be specially modified to include demonstrations and explanations of any Pathways related procedures and can be used to invite other members of their clubs to attend.

Note: I have some time to offer VSS on demand for BCMs in January 2018, enquire within. Dates available include: 10, 12, 14, 17, 20. Times available are between 10 am and 6 pm.

See previous post for first three VSS details.

The next webinar in my Base Camp Explored series is VSS 4: Completing a Level

mountain range header for vss 4

Please subscribe to this blog or join the Area N29 VSS Group in Facebook to keep up-to-date with scheduled sessions.

VSS 4: Completing a Level – 10 am AEDT Saturday, January 13, 2018
Venue
Time Zone Conversion
Recording
Slides

VSS 5 tutorials & resources event header

VSS 5: Deeper Learning in your Path – 6 pm AEDT Friday 19 January 2018
Venue
Time Zone Conversion
Recording
Slides

VSS 6 feedback badges eportfolio header

VSS 6: Feedback, Badges and Eportfolio – 7 pm AEDT Thursday 25 January 2018

Venue
Time Zone Conversion
Recording
Slides

 

 

 

Conventional Matters

flags of nationsThis week, Toastmasters from across the world, are celebrating the 86th International Convention in Vancouver, Canada. The opening ceremonies featured the Flags of Nations parade and this reminded me, in a colourful way, of our connectedness. Toastmasters International is the only global education program I know that focuses on the personal development of its members with unique and collaborative methods in friendly club environments both land based and online.

What I discovered was that I could participate in a couple of ways, although not actually being there.

  1. Virtual Ticket for Toastmasters on Demand
    Several options available for streaming video or downloading of recordings. You can watch the semi and the  finals of the International Speech Contest live online and view educationals from Toastmasters of global renown.
    virtual ticket toastmasters on demand
  2. Participate in Twenty Minute Toastmasters meetings scheduled during the lunch hour breaks of the Convention and available across the world.
    20mintmswebpage

There is a Twenty Minute Toastmasters event on every day of the convention and can be attended by anyone around the world. For example, this one scheduled for Thursday 24th August:
20mintmswednesdaymeeting

3. Join the Facebook groups who are posting about the convention and sharing photos with Toastmasters around the world.
Firebirds Collective
Online Toastmasters
Online Alliance (Online Clubs Collaborative Network)
Toastmasters Without Borders
Witty Birds

 

 

 

easy-speak training strategies

https://www.smore.com/uqeyd-easy-speak-help-desk?embed=1

I have been focussed on providing a variety of easy-speak help for new users. We kicked off with a Live Online Webinar on July 31 – easy-speak for club officers. The recording for this session did not activate as had been expected. Therefore I was able to share the slides only.

Slides from that event are available here.

Next I hosted an Open Help Desk session in Zoom for people to drop in and ask a question. The first of these was August 21 and a few easy-speakers did drop in with some questions. Thanks to the presence of another easy-speak champion and myself we were able to answer those and provide assistance as the learner stepped through a process using the Share Screen tool in Zoom. This provided valuable learning for others who were listening and viewing.

Easy-speak Open Help Desk

Later I will be able to host a monthly live online webinar in my Zoom room and invite easy-speak champions to provide 15-30 minute workshops on aspects of easy-Speak for attendees.

Where can you find more easy-speak help desk resources?

First place to look is in easy-speak itself. You will find a link to the Help Desk flyer from this icon on the left hand navigation bar.

estraining logo in ES

easy-speak help desk

I was amazed to see that this site has had almost 16,500 visitors since it was created a few years ago. The analytics of this Smore.com tool is a bonus. Try it out for yourself!

From the Help Desk you will find information about upcoming events and a wealth of resources to link to, including recordings of webinars stored in YouTube and slide decks stored in Slideshare. New printable and shareable resources (QuickSheets etc) are now available in the ES Shared Files Google Drive.

Note: Yes these resources are stored in different online spaces suited to the type of resource. However their links are displayed in the Help Desk Flyer for convenience.

But wait, there’s more!

Where can you access self-paced learning for easy-Speak?

The easy-speak Made Easy course (esme) was developed a few years ago as one of my High Performance Leadership projects, with Malcolm Warden himself, on my Guidance Committee. The course is designed to enable Toastmasters who are comfortable with self-paced learning, to step through the modules online and to practice on their own in King Arthur’s Playground, a fictitious club site. Take another look now as there has been some updates to its look and feel, along with an additional learning module on Control Panel Basics under construction.

esme home page new

Note: You can access this site as a guest using the password easyspeak on the Login as a Guest page.

esme 4Esme herself will lead you through the Learning Modules with some easy to understand instructions, screen images from King Arthur’s Playground for illustration, and projects to attempt at the end of each e-book within the modules.

You can also select the option to print out the e-books contained in each learning module for convenience.

And yet even more support is available in the Facebook groups for easy-speak users!

How can you join an easy-speak community in social media?

One community that I would recommend is this one, with almost 1000 members. Here you will find many easy-speak beginners, champions and gurus. Ask your questions, RSVP for events and download shared files from the easy-Speak Toastmasters Community. When you ask to join this group you will find 3 simple questions to answer. Administrators will approve your membership once they see those answers.

Another online community I would recommend is TM easy-Speak Users. Some of the members are using the tm.club.eu site and often questions are different to those asked in easy-speak Toastmasters Community. Best to subscribe to both.

fb community groups

 

 

Zooming into Online Club Meetings

You have just received an invitation to join a Zoom Online Club meeting! What do you do next?

Preparation

preparing for zoom

In Online Clubs where Zoom.us is used, meetings are scheduled in Zoom Cloud web conferencing software. You can prepare yourself and your computer for participating in this environment by accessing the video tutorials at the Zoom Support site: https://support.zoom.us/hc/en-us/categories/200101697-Getting-Started

    • Note: In particular please read this instructional page to help you get Zoom setup on your computer:

https://support.zoom.us/hc/en-us/articles/115002262083-How-Do-I-Test-Prior-to-Joining-a-Meeting-

In addition please view this short video tutorial on How to Join a Zoom Meeting:
https://support.zoom.us/hc/en-us/articles/201362193-How-Do-I-Join-A-Meeting-

System Requirements: for computers

  • An internet connection – broadband wired or wireless (3G or 4G/LTE)
  • Speakers and a microphone – built-in or USB plug-in or wireless Bluetooth
  • A webcam or HD webcam – built-in or USB plug-in
  • Or, a HD cam or HD camcorder with video capture card

System Requirements: for mobile devices

Please access this page for system requirements, equipment and supported operating systems: https://support.zoom.us/hc/en-us/articles/201179966-System-Requirements-for-iOS-and-Android

View these video tutorials to help you to prepare yourself!

https://support.zoom.us/hc/en-us/articles/206618765-Zoom-Video-Tutorials

Participation

And now for the fun part! Managing the Zoom Tools.

managing zoom tools

Managing Audio 

When you are participating in an Online Club meeting you have the opportunity to speak using the Audio tools. You will need to have a microphone/headset or earbuds to plug into your device. This will ensure that any audio echo is avoided.

Check first if your Audio is on. Look for the microphone icon in the lower left hand corner of the Zoom screen. If it is crossed through, you will need to un-mute by clicking the icon.

Note: Sometimes the Host of the meeting will Mute All to avoid any unnecessary background noises during speeches. You may need to Un-Mute to ask a question.

Managing Video

Use your webcam to be seen in the meeting. Check first if your webcam is switched on. Look for the Webcam icon in the lower left hand corner of the Zoom screen. If the icon is crossed through, click the webcam icon to switch on your camera. You should be able to see your image among the other participants.

If you are using a laptop with built in webcam the small light in the top centre of the laptop should be illuminated. Focus on that so that you appear to looking at everyone.

Managing your background and lighting

Now consider your background visuals. Ideally choose a quiet space away from distractions and avoid busy backgrounds behind you.

If you are situated in a busy environment with lots of objects in view, or with the possibility of people moving behind you, can you provide a screen? You may be best to locate yourself in front of a wall that is not distracting or with curtains that can be closed. Notice the variations in backgrounds for these Zoom participants.

laptop_screen2.jpg

Does the colour of the background complement or clash? Consider how your image may help you to be seen clearly against the background you have chosen. Colour is important.

Note: if you have your own Zoom account you can select Video Background in your Settings to enable the use of a background image. You will need to have a green screen behind you for this to work effectively.

Now think about how your image is illuminated. Do you have a balance of lighting? Ideally your lighting should include one lamp in front and one more behind the computer, to illuminate you and not cause shadows or silhouetting of your image.

Zoom recommends: … if you want the best lighting, we’d recommend at least 1350 lumens in that same space (3×40-watt light bulbs).

Review other recommendations from the Zoom Blog at:
http://blog.zoom.us/wordpress/2015/02/12/scientific-lighting-zoom-meetings-will-ever-read/

If you are in a room with natural lighting and with unshaded windows. It is good practice to position yourself so that the window is not directly behind you. Behind your computer screen or to the side will work well because it doesn’t cast your entire face into shadows.

Managing the Speaker or Gallery View

When you are in a Zoom meeting you can adjust the way you see the participants. There are two options for this, Speaker View or Gallery View. The Gallery view shows all participant videos as a grid across your screen. If there are more than 25 in the room, you will see an arrow to move to a second screen.

If you are sharing your screen for a presentation, the Gallery View will shrink to a panel available on one side of your screen. You can use the navigation arrows to move the panel up or down.

The Speaker View enables you to show just the speaker large on screen. If you are the speaker you can Pin the Timer’s video screen so that you will always see that person.

Managing the Chat

Zoom provides a chat panel in which you can see the comments or questions posted by participants in the meeting. Use this to provide feedback for a speaker or to ask a question of a speaker in a Q & A segment where relevant. Use the chat panel to pass a message on privately to a participant where appropriate.

Use short sentences when posting in the chat and avoid long essays. Share URLs by copying from your browser and pasting  into the chat panel – this ensures that the link is clickable.

Note: If you are the chat monitor for the meeting, it is best to keep that panel open.

Managing the Screen sharing!

If you are presenting in a club meeting using a view of your browser screen or applications in use such as PowerPoint, you should make sure that you have that screen ready in the background.

Access the video tutorial and helpful advice on screen sharing here:

https://support.zoom.us/hc/en-us/articles/201362153-Screen-Sharing-and-Annotations

Source:
https://support.zoom.us/hc/en-us/articles/201362153-Screen-Sharing-and-Annotations

When you are using PowerPoint, first ensure that the slides will be viewed correctly by selecting the Browse by an Individual Window option in the Slideshow setup menu.

For even more advice, tips and tactics, subscribe to the Zoom blog at:
http://blog.zoom.us/wordpress