Gather your resources

Explore your preferred web conference site

You will need a web conferencing space in which to conduct your online meetings.

There are several on the market at reasonable prices and many of them offer one month free trials. Two of the most popular in use today among chartered online clubs include: GoToMeeting and Zoom.

Compare online meeting spaces. 

Review recommended best video conferencing tools 2020.

Evaluate the attributes of your selected web conferencing software by considering:

  • functionality,
  • ease of use,
  • support structure
  • price

eg Zoom 

To fully test the meeting tool for quality of experience for all you should try out the:

  • audio component
  • video component
  • chat tool
  • recording device
  • meeting scheduler.

Establish an account with one of the online meeting tools. eg Zoom

Invite participants to attend

intro to zoom coloured

Once you are confident in its use you can move to the following steps:

  • determine the meeting dates and times
  • specify the date and time (include your time zone)
  • create an agenda
  • provide time zone conversions
  • embed the link to your meeting space (conferencing tool) within websites and social media spaces, and include the agenda
  • invite participants to the meeting using online event tools eg Events in Facebook Groups

event time in world clock

Create a trial meeting with a few colleagues in your chosen web conference space.

Alternatively, join me here on March 21 at 7:00 pm AEDT.

My Zoom space: https://zoom.us/j/5886309612 

Your Time Zone conversion here.
Zoom Session Recording.

mmo march 28 time zone captureNext demonstration Zoom Toastmasters Meeting session is scheduled for March 28 at 7:00 pm AEDT.

My Zoom space: https://zoom.us/j/5886309612 

Here’s a quick blurb for pasting into chat rooms wherever you are:

Carole McCulloch and Graham Cairns are inviting you to a scheduled Zoom meeting.
D73 and D69 Collaboration
Topic: Moving Meetings Online: Demonstration Meeting 2
Time: Mar 28, 2020 19:00 Canberra, Melbourne, Sydney

Join Zoom Meeting
https://zoom.us/j/5886309612
Time Zone Conversion
https://tinyurl.com/mmo4tm2